HR Coordinator (Part-time)

Written By Ela Naylor

Reference: 710676

Location: County Dublin, Ireland

Type: Contract (FTC 12 months)

Sector: Aviation

 

Description

Our client, a leading provider of aviation services supporting critical operations across Ireland and internationally, is seeking a dedicated HR Coordinator to support the HR Manager at their office in Dublin.

Key Responsibilities

  • Taking enquiries and responding to customers.

  • Accurately entering employee data into HR Information System “iConnect” including updating manual and electronic personnel files.

  • Checking invoices for subsequent approval and payment (example: Invoices from Benefit providers etc).

  • Scanning of paper personnel files to establish and maintain efficient shared filing systems for paper and electronic documentation.

  • Monthly reports for Company Benefit Scheme for new joiners and leavers.

  • Preparing accurate payroll paperwork and input to iConnect within planned monthly deadlines and dealing with initial payroll queries from employees.

  • Benefits and Pensions Administration

  • Providing support to HR Manager as required for recruitment campaigns, induction training, minute taking (disciplinary and grievance investigations), long-term sickness etc.

  • Preparation of job offers, employment contracts, bonding agreements and associated materials such as compensation plans and benefits packs.

  • Monitoring absence data and managing long term sick record, highlighting concerns to the HRM and arranging occupational health assessments where necessary.

  • Handling voluntary exit interviews, analysis and reporting on trends.

  • Weekly review of SOX including new starters completion of COBI Online/Drug and Alcohol training.

  • ITAR and Garda screening processes.

  • Other ad-hoc administrative duties as required.

Key Requirements

Qualifications:

  • HR Degree is desirable but not essential.

  • CIPD Qualified - Preference will be given to candidates with CIPD qualification.

  • GCSE English – proven verbal and written communication skills.

 

Experience:

  • Previous experience of working in HR environment.

  • Worked in an environment handling confidential information.

  • Excellent all-round administrative skills, especially high-volume work.

  • Knowledge of Microsoft Office Software to intermediate level.

  • Use of Workday or alternative HR Information System would be desirable.

 

Skills:

  • Customer Service Skills – including managing difficult customers.

  • Excellent attention to detail.

  • Excellent planning and organisational skills

  • A good communicator, able to develop relationships both internally and externally.

  • Adopts a proactive approach to managing work.

  • Problem analysis and problem-solving ability is required to ensure solutions are determined.

  • Is collaborative, works with all stakeholders to deliver results and keep others informed.

  • Is resilient and able to work in a fast-paced environment.

  • Ability to juggle conflicting priorities and volumes of work.

Due to current workloads, Simpson Booth regrets to inform that in the instance you have not heard from us within 2 weeks of your application, you are to consider your application unsuccessful at this time.

Ela Naylor
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